Job Details

• Responsible for setting up new offices, renovations, shifting of premises - costs, budget, monitoring and managing them.
• Lease & project management of new premises as per business requirements.
• Repair & Maintenance of existing premises, furniture & equipment.
• Ensure premises standards are met as per the Company benchmark.
• Responsible for the Inventory of all company assets with appropriate insurance coverage and fixed assets management
• Develop suppliers of stationary to ensure costs are minimized
• Ensure follow of system for timely delivery to departments & branches.
• Co-ordinate with marketing department at RO/HO to ensure standard design & quality is maintained with respective to branding, signages, stationery, other display material
• Responsible for managing stationary costs, budget and allocations to users.
• Responsible for obtaining & maintaining connections for telephones, internet, Data Cards and mobile connections.
• Establish most cost effective schemes for Telecommunications requirements from time to-time
• Organizing an effective courier system between all offices & branches.
• Responsible for managing communications & courier costs, budget & allocations.
• Manage all the courier facility internal or external.
• Develop list of preferred vendors as per defined policy
• Maintain professional relationship with all vendors, landlords, utility companies/organizations. etc
• Responsible for all purchases (except computers & peripherals) in the region at the most cost effective as per defined policy
• Ensure payments relating to purchases, premises rents, utility bills, etc are processed in a timely manner for all offices
• Establish & manage relationship with vendors and ensure timely payment.
• Ensure follow of procedure on requisition, approval & providing all transport & travel requirements.
• Responsible for all security & protection from hazards for our offices & branches.
• Ensure fire safety practices are in place as per the local law.
• Responsible for security of Cash in transit, premises & assets of the organization
• Ensure registration of Branches & Offices in the region under Shops & Establishment act and for Trade License as per the local law coordinate with HR to file Annual Returns.
• Accountable for Audit compliance (Internal & External).
• Establish & maintain relationship with police & government organizations in the areas of our office establishment.
• Identify and appoint a Law firm/Advocate for our Judicial/Legal requirement.
• Ensure Compliance with respective to signage, external display material is maintained in accordance to local laws and licenses
• To ensure participation in activities and initiatives which will help the organization to be a Great Place to Work
• To work with RO South and HO team for providing smooth administration services and logistics support

• Excellent understanding of office space, equipment and asset management
• Ability to manage vendor and negotiate cost effective proposal benefiting the organization
• Excellent understanding of budgeting operation execution management
• Ability to lead a team dedicated to delivery of admin and logistics support
• Excellent communication skills
• Excellent understanding about local laws
• Ability to work with peers in leadership team
• Excellent understanding of MS Office

Reference ID - GH/BFSI/JC//14112018//79655/Regional Administration Manager